Choosing the right gym management software: A comprehensive buyer’s guide

If you're still juggling spreadsheets, point solutions, or outdated systems to run your gym, it's time to upgrade. The right all-in-one platform is key for gym owners looking to grow, automate, and compete in 2025. From reducing manual day-to-day tasks to boosting member retention and optimizing onboarding, the right software gives your fitness business a serious edge. 

In this comprehensive guide to choosing the best gym management software for your needs, you'll learn what separates the top platforms from the rest, what features actually drive growth, and how to evaluate software based on your business goals. 

Whether you run a boutique fitness studio or a multi-location facility, this article will help you make an informed decision. Let's find the gym management software that works as hard as you do.

This section offers a detailed look at the top five gym management software platforms used by fitness professionals today.

Zenoti is a powerful, all-in-one gym management software built for fitness businesses that expect more from their tech. Designed to be mobile, intuitive, and fully integrated, Zenoti helps gyms streamline operations, enhance the member experience, and drive revenue without relying on clunky, outdated systems.

Key features:

Who it's best for: Zenoti is ideal for mid-size to enterprise-level fitness centers, multi-location clubs, and wellness-focused businesses that want to scale efficiently. Especially for brands that feel underserved by existing tools, Zenoti offers a scalable, enterprise-grade solution that doesn’t sacrifice usability. It's a great fit for owners seeking a unified platform to manage everything — from front desk to personal training to AI-driven marketing — without the hassle of switching between multiple tools.

What users say: Zenoti is praised for streamlining client appointments, POS, timesheet documentation, and payroll reporting, making it a valuable all-in-one solution for fitness and wellness businesses. Users consistently highlight the platform's excellent customer service, describing the team as responsive and supportive. 

Many appreciate the wide range of features, even if they don't use all of them, and say the software makes their day-to-day operations more effortless. The training experience, including self-paced learning through Zenoti University and personalized follow-ups, is also noted as a major strength.

PushPress is a complete gym management platform designed by gym owners, for gym owners. It helps fitness businesses automate daily operations, simplify communication, and grow stronger communities with a connected, easy-to-use suite of tools. From billing and scheduling to lead generation and workout tracking, PushPress gives fitness professionals the flexibility to focus more on members and less on manual tasks.

Key features:

Who it's best for: PushPress is a great choice for independent gyms, CrossFit boxes, and boutique fitness studios looking for an affordable, modular platform that grows with them. Its plug-and-play tools are ideal for gym owners who want a user-friendly solution that covers operations, marketing, and member experience — all without long-term contracts or hidden fees.

What users say: PushPress is widely praised for its ease of use, fast implementation, and outstanding customer service, with many noting how supportive and responsive the team is during onboarding and beyond. Users appreciate the clear training materials and helpful tutorials, which make the transition smooth and approachable. 

While most feedback is positive, some mention limitations with QuickBooks integration and occasional challenges with web UI and data accuracy in member tracking. Still, the overall sentiment reflects a user-friendly platform backed by a team genuinely invested in customer success.

Mindbody is one of the most recognized names in gym management software — built for fitness businesses focused on growth, automation, and reaching new clients. With integrated tools for booking, payments, marketing, and analytics, Mindbody connects fitness centers to the industry's largest wellness marketplace, helping drive both retention and revenue.

Key features:

Who it's best for: Mindbody is ideal for fitness studios, gyms, yoga centers, and wellness businesses looking to grow fast and reach a large digital audience. With access to over 2.4 million active users and automated tools for every touchpoint, it's a powerful choice for businesses ready to scale their marketing, streamline operations, and boost class bookings — all from a single platform.

What users say: Mindbody is frequently commended for its intuitive interface, helpful app features, and strong customer support, especially for users managing client appointments and scheduling. Several users mention the platform's ease of use and flexibility as standout strengths, with features like appointment notifications and filtering by workout type being especially appreciated. 

However, some reviews point out concerns with backend complexity, website integration limitations, and inconsistent support. Overall, users recognize it as a robust tool for managing health and wellness businesses, though some suggest it could improve its transparency and user experience in certain areas.

Exercise.com is a powerful all-in-one gym management software platform built specifically for fitness professionals — not salons or general service providers. Whether you're training clients in-person or running a hybrid business online, Exercise.com gives you the flexibility to manage everything in one place while growing your brand and revenue.

Key features:

Who it's best for: Exercise.com is ideal for personal trainers, boutique studios, hybrid fitness businesses, and performance-based facilities looking for a customizable, white-labeled solution. It's especially valuable for fitness entrepreneurs ready to scale — offering everything needed to manage workouts, memberships, payments, and marketing without juggling multiple tools.

What users say: Exercise.com is praised for its ease of use, flexible customization, and exceptional customer support. Many users highlight how intuitive the platform is, even for those without a strong tech background, and appreciate its powerful integrations and responsive developer team. The support and success teams are frequently described as attentive, helpful, and dedicated to user goals. 

While a few reviewers note minor issues like display inconsistencies across devices or discomfort with technology in general, the overall sentiment is positive, especially from fitness professionals seeking an all-in-one, adaptable solution.

EZFacility is a comprehensive gym management software solution designed to support fitness centers of all sizes — from boutique studios to large-scale health clubs. With robust tools for membership management, staff scheduling, marketing, and payments, it offers a responsive, all-in-one system that helps streamline operations and improve member satisfaction.

Key features:

Who it's best for: EZFacility is ideal for gyms, fitness facilities, health and fitness clubs, and fitness centers seeking a scalable, feature-rich platform that balances functionality with ease of use. It's especially well-suited for teams that need deep reporting, reliable support, and flexible access — including 24/7 mobile connectivity and secure, cloud-hosted infrastructure.

What users say: EZFacility gym software is valued for its user-friendly interface, strong reporting tools, and excellent customer service. Users find it well-suited for both startups and established businesses, noting its smooth performance across browsers and convenience for client-facing tasks. 

Some reviewers mention that while the software offers a wide range of features, it can be a bit overwhelming at first, and repetitive data entry for families or billing changes can be tedious. Overall, users appreciate the system's reliability and the team's ongoing efforts to improve the platform.

Here's a quick view of the key points we've covered to help you decide:

When you're looking for the right gym management software, there's no one-size-fits-all solution. Every fitness business has unique needs, whether you're managing a boutique studio, a large health club, or a team of personal trainers and stylists. The key is to choose a platform that aligns with how you operate today and where you want to go tomorrow.

Think about your long-term goals: Do you want to streamline gym member onboarding? Improve day-to-day check-ins? Maximize reporting and performance insights? The best software is the one that supports your retention efforts, adapts to your growth, and empowers your support team to deliver an exceptional experience.

Explore demos, ask about pricing, and speak with sales teams. Prioritize ease of use, scalability, and the strength of the support team — because the right system won't just help you run your business, it will take it to the next level and help you stand out in a competitive market.

Ready to find the gym management software that fits your business goals? Zenoti provides an all-in-one, cloud-based software solution that empowers 30,000+ fitness brands, salons, spas, medspas and barbershops worldwide to seamlessly manage every aspect of the business in a comprehensive mobile solution. Learn more.