Digital forms that deliver touchless, paperless convenience

Free customers from time-consuming paperwork and elevate their appointment experience.

Go paperless

Ditch the storage and boost efficiency with intuitive and customizable digital forms that are accessible from anywhere. Staff have insights into guest information, treatment notes, and before/after comparisons at their fingertips.

Utilize data insights

Ditch the storage and boost efficiency with intuitive and customizable digital forms that are accessible from anywhere. Staff have insights into guest information, treatment notes, and before/after comparisons at their fingertips.

Store guest images

Ditch the storage and boost efficiency with intuitive and customizable digital forms that are accessible from anywhere. Staff have insights into guest information, treatment notes, and before/after comparisons at their fingertips.

Customize forms, fast

Ditch the storage and boost efficiency with intuitive and customizable digital forms that are accessible from anywhere. Staff have insights into guest information, treatment notes, and before/after comparisons at their fingertips.

A centralized, efficient, digital approach to paperwork

Streamline the consent process

Keep customers informed and gain consent prior to treatment.

Role-based access

Protect guest records by only granting access to authorized staff that require the information.

Make forms a breeze

Pre-fill options and built-in logic mean forms are quick and simple.

Speed up reviews

Easily review multiple forms simultaneously.

Set expiry alerts

Mark forms that need to be filled in at every session or regular intervals.

Restrict guest visibility

Define whether a field is visible to the guest or not.

Auto approve or decline appointments

Minimize manual work and deliver a frictionless experience with automatic approvals based on client responses.

Form versioning

Retain all guest information by ensuring form modifications don’t update past versions.

Increase hygiene

Guests avoid shared devices by completing forms ahead of the appointment.
Zenoti digital forms enable our therapists to focus on the customer without worrying about the paperwork, resulting in superior customer experience.
Denise Keeler, COO
Orange Twist
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Did you know?

How About Face benefits from going paperless with Zenoti

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Frequently Asked Questions

How can digital forms help my med spa business?

Digital forms are the first step towards in conducting truly digitized operations. There are multiple purposes of adopting digital forms. On one hand the clients get a quicker and smoother experience, on the other hand for med spas crucial patient information ranging from contact details to clinical history is all compiled and stored in one place. By ensuring that the data is accurately archived with complete details, the system ensures that there is no incorrect information that is being shared with the process stakeholders such as consultants, technicians, etc. Moreover, the value-able data garnered through digital forms helps vastly contribute towards planning of marketing campaigns, which have much higher acceptability rate with the guests.

How can clients fill out the Digital Forms?

Digital forms are designed keeping the client’s convenience in mind. Designed to work on all sorts of devices such as desktop, laptop, tablets, pads, and phones the digital forms can be filled anytime anywhere. These forms are further customized to work on various operating systems such as Windows, Linux, Apple, and Android. Based on the nature of your business the forms can have as minimum and maximum number of questions that you would like the clients to fill in. The forms are enabled to accurately auto populate information such as name, email, based on the client’s personal device email login and expedite the process for the clients.

Are the Zenoti Digital forms customizable?

Zenoti Digital forms are completely customizable to meet the dynamics of your business model. Zenoti Digital forms come with a variety of pre-designed formats and purposes based on the process requirements. To cite a few examples of the different types of forms that are available: customer intake, consultation, consent agreement, treatment history etc. Based on the purpose at each step the forms can be easily filled either all at once or at different times. All forms associated with one client ID are saved together such that the records can be easily accessed by the staff. In order to ensure complete data security, the access of data is role based and only relevant information is shared with the stakeholders.

Is my guest data safe with digital forms?

Zenoti Digital forms are completely safe and secure. HIPAA compliant, once filled these forms save the data accurately with limited role-based editing rights. To cite a few examples, aside from clients no other person has rights to edit and update communication and payment details. Similarly, service update editing rights are giving only to the providers. The limited editing rights ensures that much of the data cannot be compromised or tampered with. Further, through geo-fencing, employee can access the guest data within the salon and spa premises. Thus, the data is kept completely safe and secure from both inside stake holders such as employees and outside stake holders such as other spas and salons.

Dominic Blake, Blushes Hair & Beauty
Dominic Blake
Managing Director, Blushes Hair & Beauty
Isabel Steward, Douglas J Companies
Isabel Steward
Director of Guest Service, Douglas J Companies
Brendon Mann, Epic Hair Designs
Brendon Mann
Director, Epic Hair Designs

See us in action

We’d love to demonstrate what we can do for you. Fill in this form & we’ll contact you within 24 hours to schedule your free demo.
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