You can choose to enforce customer cancellation or no show fees. Our end-to-end capabilities cover a variety of scenarios intended to protect your business as well as keep your customers informed of your policies.
Here’s how it works.
If you want your organization to implement a cancellation or no-show fee, you’ll first need to standardize on the fee amount. This fee can be either a flat dollar amount or a percentage of the appointment cost. In the case of cancellations, you also need to specify how long ahead of time the customer can cancel without incurring a fee. For example, you may want to collect a cancellation fee only if the customer cancels in less than 24 hours before the appointment.
By setting these fee amounts, you ensure that all your centers follow a single fee policy.
If a customer books an appointment online and pays upfront
When a customer books an appointment online and pays for the appointment upfront, the system immediately runs the payment for the appointment. If the customer were to cancel last minute or not show for her appointment, the front desk can use the same credit card info to run the appropriate fee. The front desk would also need to run a refund for the pre-paid appointment.
If a customer books an appointment online or through the phone and does not pay upfront
When a payment is not made at the time of booking the appointment, Zenoti (formerly ManageMySpa) creates an open invoice for the customer. If the customer cancels or does not show for the appointment, the front desk can run the fee only if the customer’s credit card is on file. The front desk would then close the invoice after running the credit card for payment.
In the event that your spa or salon is not storing credit card info, then the invoice simply stays open. The front desk would then be responsible for collecting payment during that customer’s next visit if that is your policy.
Publish your Cancellation and No Show policies on your webstore
If you are enforcing a cancellation or no show fee, then you should be sure to publish these terms on your webstore. Zenoti enables you to enter your own policy text and publish to the webstore.
To learn more about cancellation and no-show fees, contact support.